You do the work. Kwilo helps you stay on top of the business.

When you work for yourself, you are not just doing the day job. You are managing customers, keeping the diary straight, pricing work, sending invoices and staying on top of the books. Kwilo is your practical assistant for the business, keeping the details together and showing what needs your attention next.

See Kwilo in action Give Kwilo a try

We’re adding new businesses a few at a time.

Built for UK service businessesCustomers · work · money · records

Kwilo Today showing a completed heating visit, the next billing step and the next booked job

Kwilo diary showing five visits across three working days — Today beside the wider working diary.

You should not have to hold the whole business in your head.

A customer asks, “Could you just…?” Tomorrow’s diary changes. A quote still needs sending. An invoice becomes overdue. When the details are scattered between messages, notes and memory, it is easier for work, follow-ups and billing to be missed.

Has that quote gone?
What changed in tomorrow’s diary?
Did I include that extra bit they asked for?
Has that invoice been paid?
Where did I put that receipt?

Kwilo keeps the admin with the work, where it belongs.

It keeps the whole job together—the customer, the work, the diary, the money and the records. The relevant views show what changed, what is overdue and what still needs a decision instead of leaving you to piece the answer together from different places.

See how it works Making Tax Digital

Customer asksKeep their details with the job.
Send a quoteThey can check and approve it.
Book the jobPut the work in your diary.
Do the workKeep notes and changes together.
Send the invoiceUse the details already saved.
See what’s paidKnow what still needs chasing.

Do the books your way.

Kwilo keeps the records from the day’s work ready for the books. Keep your accounting software, work with your accountant or bookkeeper in Kwilo, or handle straightforward bookkeeping yourself. The routes available depend on your business and accounting setup.

Your business recordsPick the route you use

Already use accounting software?

Stay with your accounting package

Where the connection and record type are supported, Kwilo sends the records across. Your package remains the financial source of truth for those records, and the accounting work continues there. HMRC filing must use compatible software or an authorised agent.

Want your accountant involved?

Work together in Kwilo

Invite them as an Advisor to review records, resolve questions and help you prepare for sign-off.

Owner approves

Prefer to manage the books yourself?

Do it in Kwilo

Review the records created from the day’s work and complete the supported bookkeeping steps yourself.

You review and approve

Kwilo keeps the records and practical steps together. Professional advice comes from the accountant or bookkeeper you choose.

MTD is becoming part of the admin too.

Making Tax Digital for Income Tax is being phased in. By April 2028, sole traders and landlords with qualifying income over £20,000 will need compatible software, unless exempt.

Kwilo’s current supported workflow prepares self-employment records for sole traders with one supported self-employment source. It does not currently send quarterly updates or Final Declarations to HMRC; you take the reviewed records to the software or adviser that handles the filing.

See what MTD means for you

Good admin is part of good service.

Customers notice when you remember what was agreed, keep them informed and send an invoice that makes sense. Kwilo keeps the customer conversation beside the work, so changes are easier to check before they become forgotten work or a surprise on the bill.

Electrician kneeling by a wall socket while testing domestic wiring — ElectriciansKeep the fault, the parts and what was agreed with the job.So when the customer calls, the useful details are already there.

Painter decorator applying paint with a roller in a room — Painters & decoratorsKeep the room notes ready when it is time to price the work.Photos, materials and customer follow-ups stay with the job.

Hairdresser working with an older customer using a phone in a salon — Hair & beautyKeep each client, their notes and the next appointment together.See what is booked next and what still needs checking.

Cleaner working in a domestic kitchen — CleanersKeep every regular visit with the right customer.The visit, receipt and invoice stay where you can find them.

Personal trainer coaching a wheelchair user in a gym — Coaches & trainersKeep each client, their sessions and invoice history together.See the next session, follow-up and what still needs paying.

Painters & decoratorsKeep the room notes ready when it is time to price the work.
Photos, materials and customer follow-ups stay with the job.
CleanersKeep every regular visit with the right customer.
The visit, receipt and invoice stay where you can find them.
Coaches & trainersKeep each client, their sessions and invoice history together.
See the next session, follow-up and what still needs paying.

See if Kwilo fits the way you work.

We’re adding new businesses a few at a time. Check whether access requests are open when you are ready.

Give it a try See pricing